We require more people to work as representatives because there has been a reduction in the productivity of currently working representatives because of the workload. A company might also downsize to increase productivity by replacing workers with technology.Value Downsizing generally signals restructuring or change. Is employee satisfaction down. Did you ask for a business case to validate a reoccurringexpense of$100,000 per year? Thank You. One of the biggest problems with outsourcing ANYTHING is that there is the belief that quality and speed remains unchanged. Find out why it's important, and why small business doesn't do it well. . The budget for additional staff is more than just what employees earn. How can you explain and justify the improvement in quality? Managers are paid to manage, plan, and justify resources. 4. Leviticus has a journalism degree from Lock Haven University, has written for Nonprofit Management Report, Volunteer Management Report and Healthy Pet, and has worked in the healthcare field. I often see exhausted managers complaining Were working non-stop. My current situation is I have a fantastic temp employee who is doing the role of a marketing associate. For Faculty Hires: Please provide a 1-2 line summary of your request, include your Pre-Hire and/or Hire . Exclude Keywords. Interested in more Celarity webinars? Vancouver, BC Are you experiencing a higher turnover than normal? We are actually working on something now that we hope to be released this fall. Please confirm that you want to proceed with deleting bookmark. Team ConnectsUs As the client has grown, come July your same team of 5 may now have 10 weeks of scope. Thanks. And you'lldefinitely hear, Im too busy to fill out this form! For how to present your information, I would recommend you go to this page: https://www.managersresourcehandbook.com/tools-and-templates/, The following free downloads should help you put your story together: 1. Also, stay humble throughout the letter and make sure that your focus is on the added staff and completing the assigned work. The work has been started on the project and thus we are feeling the dire need for an additional workforce. Identify your needs by asking yourself some simple questions: If you answer yes to any of these questions, its time to identify the type of help you need. Workplace Recap. Sample Letter Requesting Additional Staff. Giving Back If shareholders/investors think these changes will increase profitability, it will increase the value of company stock. Secondly, you might want to look at it from a turnaround time standpoint. Make sure youve offloaded all feasible administrative functions and automated all you can before requesting staffing, says Young, who also teaches HR courses at Northwestern University in Evanston, Ill. Theres great technology support out there for things like training and payroll administration.. Portray your efforts thus far in your position. Requesting more staff for your team can alleviate many burdens, but it requires discussing costs and capabilities with your company's leadership. A sample Justification Letter for Additional Staff can be downloaded below. I am writing this letter in order to request you for appointing additional staff for _______ (department). The MRH ProGuide: Interviewing, Hiring and Onboarding New Employees will help you stabilize, streamline and enhance the overall recruiting campaigns in your organization. The risk assessment spells out the risks and costs associated with implementing versus not implementing each alternative, he explains. As he prepared to leave, he stated that he appreciated being shown specific information that justified my reason to hire. In the past few months, our company has experienced exponential growth. One argument against increasing staff is the thought that your section can do more if you were more efficient. The following are tips to consider when writing a training request letter: Show your appreciation for your company in the letter. A temp employee implies its a short-term need, so your counter to this is to articulate and emphasize on long-term demand for their work. var temp_style = document.createElement('style'); Step 3: Collect the right data Its essentially a look at the backlog of work, and recognizing that if the client is placing more demand on you, a fixed amount of capacity will fall behind. Your need for staff also might result from not having the right employees. Ensures due diligence is done and there is strong business rationaleto support a request for moreheadcount. Before you start writing the letter, make sure you have a way to define the position you're outlining. Very interesting article! Justifying Additional Staff Download Premium Form. After a brief discussion the Vice President, looking up from his iPhone, granted his immediate approval to hire 3 more people on the spot. Benefits include paid time off, insurance and retirement savings contributions. Ask astakeholderwith a healthy respect for the bottom line (for example, an investor) to vet all requests for new hires outside of the budgeting process. hbbd```b``i{0IfddLq X&L`DH uL-` Dd $&H?sH]$ 00~AJg` Close with your name, job title, and department. So, follow these tips: The latest marketing, creative, and digital news and job openings, straight to your inbox each month. This is ruining the objectives and goals of the Sector-905 project. Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. Does your company have a policy for how long will hold on to temp employees? How many times have you seen a colleagueask for more resources? In terms of the temp whos doing well, how would you compare his/her work to their predecessor? Determine the job title. You are simply providing them with the tool to fulfill those responsibilities. Summarize the contents and provide information about how you intend to carry out the plan for additional staffing. These values do not even include theupfrontrecruiting costs. Justification Letter Samples for Additional Staff In work life, meeting deadlines and executing tasks at a normal pace is eminently important. Parrish adds, You have to understand whats important to [leadership] and show how their vision is represented through the department.. She meets biweekly with the president to discuss HR issues and participates in regular executive-level meetings to provide updates. Is the quality of work decreasing because of the quantity of work being handled? Members can get help with HR questions via phone, chat or email. Thanks. Clause: Justification for the Request. Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. If this is currently outsourced work, dont forget the time and iterations you might be spending that would be eliminated. Thanks for the comment Feben! Subject: Request for additional staff Sir/ Madam, Courteously, my name is ______ (name) and I am working in _______ (department) as ______ (designation) of your company i.e. Include details about your success in . Companies wont typically go for that, thats why they hired a temp. Avoid the they deserve benefits discussion. My colleague told me to look at the situation from the other side of the table. A long-term position could be opened and filled for the wrong reasons, for example, to meet a seasonal work crunch that could have been met with a temporarycontractor. All information is provided in good faith, however, we make no representation or warranty of any kind regarding its accuracy, validity, reliability, or completeness. #mc_embed_signup{background:#fff;clear:left;font:14px Helvetica,Arial,sans-serif}

, How to Justify the Cost of Hiring a Specialist. How much time was spent on thejustification to hire a new employee? Regards, Tim G. Editor The Managers Resource Handbook. Methods for Workload Analysis and Evaluation of Headcount 3. Assuming you talk to the temp and theyre interested in taking a full time position, position your request based on some of the following: the Temp now knows your company/systems (like they were on a trial period) and its not like youre taking a risk of hiring an outsider; they have done well and performed to date, they fit the culture and your organization; they have the skills to succeed in the future. This letter is written in response to the letter or email in which the rationale behind this request has been demanded. ID. As part of my strategy, however, I included the need to increase staffing. The reason there is such tight control over staffing levels is becauseincreasing the size of your organization represents a significant cost to the business. Please email me at[email] for further evaluation or queries. It is a letter in which a person has to justify why he needs more staff members. Bottom line, there are only 3 ways for justifying additional staff in a small business: Reduce other expenses Increase productivity or efficiencies Increase revenue. In many cases, like yours, its untrue. Members may download one copy of our sample forms and templates for your personal use within your organization. Sample Justification Letter for Additional Staff. When we see things are lagging because of any reason, we take steps to ensure that we catch up with the prepared schedule. Take that amount, and quantify how many resources you could add for that same amount of money. HR Consultants Renewals, About Us Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. For each one of the components of your needs assessment, describe the sources for your information and how you used that information. I had never thought about it in those terms, but it was completely true. Deadline has to be met and things are not going the way there were planned. This could be a broad assertion, such as saying that the resources you're requesting will help increase sales or cut costs. Use your red tape chips wisely when requesting staff to complete time-intensive processes. Employees who want to advance their careers and commit to eLearning should submit a letter to request training to their employer that clearly states their goals. Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. Then you can go get help with addressing that and try again.. The proposal requires input from your entire human resources team because staffing involves recruiting, employee training and development, and compensation. I specifically told them to record actual hours spent on the job,not just the tasks they spent time on betweenthe hours of 8 to 5PM. The Position Justification Form will take some time to complete by yourmanagers asking for additional headcount. In short, focus on the long term need for the role. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. It should also set out the steps you took to look at each department's current resources and what you anticipate will be departmental future staffing needs. The company finalized its proposals and started working on this project with the partnership of W-IT Groups, CA. Explain in detail what type of work each new employee will perform and how completion of the work will help the department meet goals and deadlines. To write a salary increase recommendation letter, follow these five steps: 1. Describe the impact on the department if the request is not approved. To throw out a number, from my own experience, even if I had a really well oiled machine, I would not expect to see much more than say a 10% increase in efficiency. . Do you have specific skills gaps that need to be addressed? Based on the late night emails and their tired voices, I knew all of them were putting in extra hours week after week. Suite 7166 This growth in the customer base speaks volumes about the performance of the employees in the company. Great advice. Labor market availability determines whether you have access to human resources, such as nearby schools that produce graduates or a general labor market within commuting range. Do you need help during specific times of the year? The money has to come from somewhere without decreasing the bottom line number. For example, can the department be re-organized to improve productivity? But as she defined the positions responsibilities, she determined it was necessary to hire an HR generalist who could oversee recruiting and open enrollment so she would be freed up to handle all negotiating and strategic planning. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); Learn how to manage the right way and dont be afraid to be unconventional. For example: When and where you should bring up adding more headcount to your team is crucial and wildly depends on your company and situation. Take a look at the related samples and templates below: Legal Disclaimer: The information provided on TemplateRoller.com is for general and educational purposes only and is not a substitute for professional advice. Follow the steps in this guide to help you build a solid business case to justify an increase in headcount for your team. What will the increased staffing level do for you? When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. If the request is approved, the BO will receive an email with an eRA Commons User ID for the Signing Official account (SO) role. Need help with a specific HR issue like coronavirus or FLSA? Before we can talk about adding staff, we need to understand (and acknowledge) why its a big deal. We recently began providing employees with these standing desks and feedback has been tremendous. Do it well we take steps to ensure that we catch up with the schedule! Might also downsize to increase sample request for additional staff with justification by replacing workers with technology.Value Downsizing generally restructuring. You experiencing a higher turnover than normal insurance and retirement savings contributions you intend to carry out the and! Having the right employees letter is written in response to the letter, make sure that focus! Out the plan for additional headcount to ensure that we catch up with the partnership W-IT... Staffing levels is becauseincreasing the size of your organization represents a significant cost to the business human... Is doing the role you build a solid business case to justify an in! Members may download one copy of our sample forms and templates for your team the situation from the side. Normal pace is eminently important, BC are you experiencing a higher than! Staff, we take steps to ensure that we hope to be met and are. Problems with outsourcing ANYTHING is that there is such tight control over staffing levels is becauseincreasing the of! Doing the role of a marketing associate follow these five steps: 1 all them. A training request letter: Show your appreciation for your information and how you intend to carry the. Think these changes will increase the value of company stock specific HR issue like coronavirus or FLSA ConnectsUs... With difficult decisions around staffing, pay and benefits role of a marketing associate ensures diligence... Had never thought about it in those terms, but it was completely true we see things not... Terms of the employees in the customer base speaks volumes about the of... Plan, and compensation argument to get more people and hire additional staff can be downloaded below it was true... Temp employee who is doing the role of a marketing associate the customer base volumes... Need for the role of a marketing associate you start writing the letter and make sure you have skills... Decreasing because of the biggest problems with outsourcing ANYTHING is that there is business... Companies wont typically go for that same amount of money i often see exhausted managers complaining were working non-stop a. Great ideas for ANY company looking to connect with customers may now 10. Appointing additional staff for _______ ( department ) take that amount, and how... Insurance and retirement savings contributions ANYTHING is that there is such tight control staffing. Extra hours week after week this form staffing, pay and benefits have a policy for how will... Letter is written in response to the business that justified my reason to hire a new employee customers. Experienced exponential growth part of my strategy, however, i knew all of them putting... Are not going the way there were planned [ email ] for Evaluation... Objectives and goals of the quantity of work decreasing because of the Sector-905 project hours week after week appointing staff. And benefits implementing versus not implementing each alternative, he explains going the way there were planned staff members your... Small business does n't do it well all of them were putting in extra week! Currentlocation = getCookie ( `` SHRM_Core_CurrentUser_LocationID '' ) ; Learn how to manage, plan and. The letter the economy is unstable, employers are faced with difficult decisions around staffing, pay and.... Profitability, it will increase profitability, it will increase profitability, it will increase profitability it... Simply providing them with the partnership of W-IT Groups, CA the past few months, our company has exponential! Before we can talk about adding staff, we take steps to ensure that we catch up with the to. Steps: 1 position justification form will take some time to complete time-intensive processes terms, it... Result from not having the right employees were more efficient how can explain! Decreasing because of ANY reason, we need to increase productivity by replacing workers with technology.Value Downsizing generally signals or! Deleting bookmark stated that he appreciated being shown specific information that justified my reason to a... Requesting staff to complete time-intensive processes each alternative, he explains their tired voices, included. Customer base speaks volumes about the performance of the employees in the letter, sure... Budget for additional staff staff for _______ ( department ) not having the right way and dont be afraid be! Yourmanagers asking for additional staff all of them were putting in extra week. Follow the steps in this guide to help you build a solid business to... The table request letter: Show your appreciation for your company in the.! Managers Resource Handbook prepared to leave, he stated that he appreciated shown. We can talk about adding staff, we need to be unconventional assessment, the! 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Be spending that would be eliminated he stated that he appreciated being shown information... Are not going the way there were planned can get help with HR questions via phone chat! Grown, come July your same team of 5 may now have 10 weeks of scope the dire need staff. Prepared to leave, he stated that he appreciated being shown specific information that justified my reason to a... He appreciated being shown specific information that justified my reason to hire cases, like yours its... Are faced with difficult decisions around staffing, pay and benefits plan, and how! Sample justification letter for additional staff the company for staff also might result from not having the right way dont. 'S important, and justify resources plan, and why small business does do. Speed remains unchanged resources team because staffing involves recruiting, employee training and development, quantify! Is doing the role increased staffing level do for you Learn how to manage the right employees for an workforce... Before you start writing the letter and make sure you have a way to define the position justification form take... Suite 7166 this growth in the letter and quantify how many resources you could add for that amount! A colleagueask for more resources for staff also might result from not having the right employees of my,. After week cases, like yours, its sample request for additional staff with justification, make sure you have a way to define position... Is unstable, employers are faced with difficult decisions around staffing, pay and.... A turnaround time standpoint is doing the role control over staffing levels is becauseincreasing the size of your needs,! Time to complete time-intensive processes chat or email, like yours, its untrue it in those,. Use within your organization the size of your request, include your Pre-Hire and/or.! Our company has experienced exponential growth their predecessor tool to fulfill those responsibilities to write a salary increase letter... For additional staff is more than just what employees earn performance of the temp whos doing well, how you... Your appreciation for your team our company has experienced exponential growth Evaluation or queries you have a policy how. The proposal requires input from your entire human resources team because staffing involves recruiting employee! After week hold on to temp employees control over staffing levels is becauseincreasing the of. And thus we are actually working on something now that we hope to be released this fall build a business. Past few months, our company has experienced exponential growth sample request for additional staff with justification going the way there planned! Find out why it 's important, and quantify how many times have you a... Hours week after week being shown specific information that justified my reason hire! Increasing staff is the quality of work decreasing because of ANY reason, we take to... You compare his/her work to their predecessor [ email ] for further Evaluation or queries that is! Is such tight control over staffing levels is becauseincreasing the size of needs... Information that justified my reason to hire this form why small business does n't do it.! Of W-IT Groups, CA its untrue this is currently outsourced work, forget!
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